This page sets out the details of the Stuart Hall Foundation privacy notice in relation to information collected about you.
The Stuart Hall Foundation (“we”) promises to respect any personal data you share with us and keep it safe. We aim to be clear when we collect your data and not do anything you wouldn’t reasonably expect.
Developing a better understanding of our supporters through their personal data allows us make better
decisions, fundraise more eﬃciently and, ultimately, helps us to reach our mission. We have created this policy to comply with the new General Data Protection Regulation (GDPR) and to make it more understandable to supporters.
WHO WE ARE
Stuart Hall Foundation
c/o David Beech
Prager Metis LLP, 5A Bear Lane, Southwark, London. SE1 0UH
We are a registered charity in England and Wales. Charity number: 1159343
WHAT INFORMATION DO WE COLLECT ABOUT YOU?
We collect the personal data that you may volunteer as part of ticket bookings, donation forms, e-newsletter sign-ups, arts programme proposals and submissions, scholarship and fellowship applications and surveys.
Personal information we collect may include:
- your name, title, gender and date of birth;
- postal address, email address and phone number;
- family and spouse/partner details, relationships to other donors and/or supporters;
- current interests and activities;
- educational and professional background;
We will also collect and hold information about any contact you have with us as an event attendee or supporter of the Stuart Hall Foundation, and may consist of details of:
- ticket purchase and event registration/attendance;
- contact preferences;
- gift information, including Direct Debit bank details where applicable;
- Gift Aid status;
- details of correspondence sent to you, or received from you;
- employment information and professional activities;
- any other information provided by yourself at the request of the Stuart Hall Foundation.
When we ask you to provide your personal information we will let you know why we are asking, and how we will use your data, by directing you towards this notice.
WHEN AND WHY WE WILL SEND YOU MARKETING E-MAILS
Stuart Hall Foundation will only contact you for marketing purposes – for example, keep you up to date on our work, or let you know of ways in which you can support our work – where we have your consent or we are otherwise allowed to do so (e.g. organisations are allowed to send marketing communications by email to individuals who have previously purchased similar goods and services, provided they were given the opportunity to opt out at the time of purchase).
We will always give you an option to opt-out of marketing e-mails. We will not send you marketing material if you tell us that you do not wish to receive it.
We will make it easy for you to tell us if you would like to receive marketing communications from us and hear more about our work and the ways in which you would like to receive this information.
We will only send marketing information via e-mail (we will not send marketing messages via text, post or by making phone calls).
WHAT WE DO WITH YOUR INFORMATION
Depending on your relationship with the Stuart Hall Foundation, and the preferences you have indicated, data we hold may be used by us for the following purposes:
- Send you promotional, marketing or fundraising information by electronic means. These types of
communications can include:
- Informing you of other activities, services or events related to the Stuart Hall Foundation, such as film
screenings, exhibitions, talks, research projects etc.
- News and updates about the Stuart Hall Foundation via our supporter e-newsletter and e-mail campaigns.
- Information on our fundraising operations, including occasional targeted requests to consider giving financial
support to the Stuart Hall Foundation, or to ask you to consider supporting us in other ways.
- Other relevant communications based upon your relationship with the Stuart Hall Foundation.
- Data cleansing, to check if we have accurate contact details for you;
- Tools may be used to monitor the eﬀectiveness of our communications with you, including email tracking,
which records when an e-newsletter from us is opened and/or how many links are clicked within the
message. The data from this tracking is generally used in an aggregated and anonymised form.
You can opt out of any / all of our communications at any point simply by contacting
There are some donation communications that we are required to send regardless of your contact preferences. These are essential communications, deemed necessary to fulfil our contractual obligations to you. This would include Direct Debit or Standing Order confirmations and advanced notices, donation reminders, Gift Aid confirmation letters and querying returned mail or bounced Direct Debit payments with you.
DISCLOSING PERSONAL INFORMATION
We do not disclose personal data to any third parties or external organisations, other than data processors carrying out work on our behalf.
Examples of such data processors would be bulk email distribution services, fundraising agencies working on our behalf, partner organisations collaborating with us on our public programme or fundraising activities.
Any such companies are acting as approved data processors for the Stuart Hall Foundation, and we retain full responsibility for your personal data. Data processors will act only on our instructions.
We may occasionally need to transfer your personal information overseas, for instance to our bulk email distributor, MailChimp. Where this is necessary, this may be to countries or territories around the world.
We are required to ensure any transfers of data will be done securely, in accordance with best practice, and in compliance with the General Data Protection Regulation (GDPR).
Your data will never be sold or passed to any third party for any other purpose.
HOW LONG WILL WE KEEP YOUR PERSONAL INFORMATION?
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
Notwithstanding the other provisions of this section, we will retain documents (including electronic documents) containing personal data:
- To the extent that we are required to do so by law;
- If we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
- In order to establish, exercise or defend our legal rights (including providing information to others for the
purposes of fraud prevention and reducing credit risk).
If you request that we stop sending you marketing materials we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.
HOW WE KEEP YOUR INFORMATION SECURE
We have implemented security procedures, rules and technical measures to protect the personal data that we have under our control from:
- unauthorised access;
- improper use or disclosure;
- unauthorised modification.
All our employees and data processors, who have access to, and are associated with the processing of personal data, are legally obliged to respect the confidentiality of our visitors’ and supporters’ personal data.
HOW CAN I ACCESS AND CORRECT THE INFORMATION ABOUT ME
You can ask us if we are keeping any personal data about you and you can also request to receive a copy of that personal data – this is called a Subject Access Request.
To make a Subject Access Request you will need to provide adequate proof of identity such as a copy of your passport, birth certificate or driving licence before your request can be processed.
Please try to be as clear as possible about the information you are seeking.
Once we have received your Subject Access Request, the proof of identity, you will receive a response from us within 30 days and you will be able to get copies of any information we hold on you. However, exemptions to disclosure may apply in some circumstances.
Subject Access Requests should be sent to:
Stuart Hall Foundation
c/o David Beech
Prager Metis LLP, 5A Bear Lane, Southwark, London
At any time you may request that we delete or correct your personal information. If you wish to correct any information on you held by the Stuart Hall Foundation, simply contact firstname.lastname@example.org.
You can lodge a complaint about our processing of your personal information with the Information’s Commissioner’s Oﬃce (www.ico.org.uk) at the address below:
Information Commissioner’s Oﬃce Wycliﬀe House,
Wilmslow SK9 5AF
Tel: 0303 123 1113
You can also lodge a complaint with another supervisory authority which is based in the country or territory where:
- you are living;
- you work;
- the alleged infringement took place.
This privacy notice was last changed on 23rd May 2018.
We regularly review our privacy notice, and may make changes from time to time. Any future changes or additions to the processing of personal data as described above in this privacy notice aﬀecting you will be communicated to you through an appropriate channel, depending on how we normally communicate with you.
If you have any comments on our privacy notice, or information we hold about you please contact us by email email@example.com or write to us Stuart Hall Foundation, c/o David Beech, Prager Metis LLP, 5A Bear Lane, Southwark, London SE1 0UH.